Terms & Conditions
Terms of Use and Privacy Policy (GDPR update 2019)
- By accessing or using the Ladies Mac Nab Challenge Ltd website, the service, or any applications (including mobile applications) made available by Ladies Macnab Challenge Ltd (together, the “Service”), however accessed, you agree to be bound by these terms of use (“Terms of Use”). The Service is owned or controlled by Ladies Mac Nab Challenge Ltd (“LMNC”).
- These Terms of Use affect your legal rights and obligations. If you do not agree to be bound by all of these Terms of Use, do not access or use the Service.
- You are responsible for any activity that occurs through your account. With the exception of people or businesses that are expressly authorized to create accounts on behalf of their employers or clients, LMNC prohibits the creation of and you agree that you will not create an account for anyone other than yourself. You also represent that all information you provide or provided to LMNC upon registration and at all other times will be true, accurate, current and complete and you agree to update your information as necessary to maintain its truth and accuracy and you agree you will not sell, transfer, license or assign your account, followers, username, or any account rights.
- You agree that you will not solicit, collect or use the login credentials of other LMNC users.
- You are responsible for keeping your password secret and secure.
- There may be times when we offer a special feature that has its own terms and conditions that apply in addition to these Terms of Use. In those cases, the terms specific to the special feature control to the extent there is a conflict with these Terms of Use.
- Arbitration
YOU AGREE THAT DISPUTES BETWEEN YOU AND LMNC WILL BE RESOLVED BY BINDING, INDIVIDUAL ARBITRATION AND YOU WAIVE YOUR RIGHT TO PARTICIPATE IN A CLASS ACTION LAWSUIT OR CLASS-WIDE ARBITRATION. Any dispute arising out of or in connection with this contract, including any question regarding its existence, validity or termination, shall be referred to and finally resolved by arbitration under the Cepani Rules, which Rules are deemed to be incorporated by reference into this clause. The number of arbitrators shall be one. The seat, or legal place, of arbitration shall be Brussels. The language to be used in the arbitral proceedings shall be English. The governing law of the contract shall be the substantive law of Belgium.
- Disclaimer
LMNC accepts no responsibility for and excludes all liability for damage and loss in connection with browsing this site, use of information on this site and downloading any material from it including but not limited to errors, inaccuracies, omissions and misleading or defamatory statements, whether direct or indirect or consequential.
We cannot promise that access to this website will be uninterrupted or entirely error free. We will not be responsible in any circumstances for any consequential or incidental damages (including but not limited to loss of profits, loss of privacy and loss of data) or for any other indirect, special or punitive damages whatsoever that arise out of or that are related to use of this website.
Whilst it is our policy to virus check documents and files before they are posted on this website we cannot guarantee that documents or files downloaded from this website will be free from viruses and we do not accept any responsibility for any damage or loss caused by any virus. Accordingly, for your own protection, you must use virus-checking software when using this website.
- Copyright Notice
This website is protected by copyright and database right. The copyright in these pages belongs to LMNC and all rights are reserved. Permission is given for the downloading and temporary storage of one or more of these pages for the sole purpose of viewing them on a stand-alone personal computer or monitor for your private use or for non-commercial research within your organization. Permanent copying or storage of any of these pages (or any part thereof) or the re-distribution thereof by any means is not permitted without our prior written consent. However you may copy the material on this Website for the purpose of sending to individual third parties for their personal non-commercial information, provided that you acknowledge us as the source of the material and that you inform the third parties that these conditions apply to them and that they must comply with them.
- Links
This website may provide links to, and content from, other Internet sites and resources. However given that monitoring the amount of information disseminated and accessible via those sites and resources is impractical and beyond our resources such information cannot be guaranteed to be accurate and up to date and is not endorsed by us.
- Privacy Policy
We take your privacy rights very seriously and this privacy policy (“Privacy Policy”) explains how certain information about you may be processed. By registering as a member of LMNC, you expressly consent to the use of Your Data (as defined in paragraph 11.1) in accordance with this Privacy Policy.
The Ladies Macnab Club / the Ladies Macnab Challenge Ltd (referred to as “we”, “us” or “our” in this privacy notice) is the data controller and we are committed to protecting your personal data and respecting your privacy.
This Privacy Notice sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us. It also explains your legal rights as a data subject and how to exercise them.
For the purpose of the General Data Protection Regulation (“GDPR”), the data controller is the Ladies Macnab Challenge Ltd. We may update this Privacy Notice from time to time.
- 1. YOUR DATA
Personal data means any information capable of identifying an individual. It does not include anonymized data.
When you register as a member or renew your membership (including if you are registering or renewing on behalf of a young person aged 16 or under), we may ask you for some or all of the following personal information:
- Contact details – eg. name, address, email address and phone number.
- Date of birth – to calculate membership category and eligibility for events and courses.
- Payment details – bank account number, sort code, card details.
- Participation details – other clubs, insurance registration, qualifications or existing membership number.
- Safety and emergency details – eg. next of kin, relevant health conditions.
- Pictures, biography details.
If you do not provide us with all of the personal information that we need this may affect our ability to offer you our membership services and benefits.
- 2. WHY WE NEED YOUR PERSONAL DATA
Contractual purposes
We need to collect our members’ and customers’ personal information so that we can manage your relationship with us. We may use our members’ personal information to:
- Provide you with core member services, including confirmation of membership, membership card, end of year renewal.
- Set up an online membership account enabling you to manage your membership and communication preferences.
- Organise club activities and manage risk and safety if you attend a meet on the hill or any other outdoor risk areas.
- Register your membership with the representative body, to provide you with insurance cover, magazine subscription and other benefits they offer to members of clubs, including access to courses and competitions.
Legitimate purposes
We also process our members’ personal information in pursuit of our legitimate interests to:
- Provide you with news and updates about the activity of the club, opportunities to get involved in club meetings, invitations, training, general meetings or other events.
- Raise awareness of the club’s activities by capturing photos, videos, or live streaming at events. We will use this for promotion, education and development purposes.
- Respond to and investigate your questions, comments, support needs, complaints, concerns or allegations.
- 3. WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations. We may also share personal information with professional and legal advisors for the purpose of obtaining advice.
The Ladies Macnab Challenge Ltd may use third party suppliers to provide services. These suppliers may process personal data on our behalf as “processors” and are subject to contractual conditions to only process that personal information under our instructions and protect it.
In the event that we share personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall only process the disclosed personal information in accordance with those purposes. Instructors, coaches and event organisers receive details of training or competition participants. We may have to share your personal data with the parties set out below:
- Service providers who provide IT and system administration services (i.e. PayPal, Stripe, Xero, Sage, ActiveCampaign).
- membership database.
- Royal Bank of Scotland (or other banks) to process payment transactions securely on our/your behalf.
- Mailchimp to distribute some of our email communications. Their servers are based in the US and they uphold the EU Privacy Shield to certify their data security.
- Other companies in our group who provide services to us.
- Professional advisers including lawyers, bankers, auditors and insurers.
- Government bodies that require us to report processing activities.
- We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
- 4. HOW WE PROTECT YOUR PERSONAL INFORMATION
Your personal information is accessed by our Directors, website administrators only for the purposes set out above. It is stored by our club in electronic format in a password protected email address or database.
How long we keep your personal information
We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information.
You have a right to:
- Change your communication preferences or restrict the processing of your personal data for specific purposes.
- Request that we correct your personal data if you believe it is inaccurate or incomplete.
- Access the personal data that we hold about you.
- Request that we delete your personal information.
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.
You can see more about these rights at:
If you wish to exercise any of the rights set out above, please email us at:
info@ladiesmacnabchallenge.co.uk
If you are dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk
You may also lodge a complaint with the Information Commissioner’s Office (ICO). https://ico.org.uk/concerns ICO Helpline – 0303 123 1113.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
Third Party Links
This website may include links to third-party websites (social media, sponsors …), plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
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